Privacy Policy

Amity Thorn Accounting Ltd

Last updated: 27 April 2026

Introduction

Amity Thorn Accounting Ltd (“we”, “us”, “our”) is committed to protecting your privacy and personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website or engage our services, and outlines your rights under data protection law.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

Data controller:
Amity Thorn Accounting Ltd

Address:
10 Morley Road
South Croydon
Surrey
CR2 0EN

Email:
lucy@amitythorn.co.uk

Telephone:
07841 512 196

We are the data controller responsible for the personal data we process.

Personal data we collect

We may collect and process the following types of personal data, where relevant:

  • Name, address, email address and telephone number

  • Date of birth (where required for identification purposes)

  • National Insurance number or Unique Taxpayer Reference (UTR)

  • Company details (including directors and shareholders)

  • Financial and accounting information

  • Tax records and correspondence with HMRC

  • Identification documents (such as passports or driving licences) for antimoney laundering checks

  • Website enquiries and communications

  • IP address and basic website usage information

How we collect personal data

We collect personal data when you:

  • Contact us via our website, email or telephone

  • Engage us to provide accountancy or tax services

  • Provide information for compliance or identification purposes

  • Use our website (via cookies or similar technologies)

Lawful basis for processing

We process personal data under one or more of the following lawful bases:

  • Performance of a contract – to provide accountancy and tax services

  • Legal obligation – including tax and antimoney laundering regulations

  • Legitimate interests – to operate and manage our professional practice

  • Consent – where required, for example in relation to marketing communications

How we use personal data

We use personal data to:

  • Provide accountancy, tax and related professional services

  • Communicate with you

  • Prepare and submit tax returns and statutory filings

  • Comply with legal and regulatory obligations

  • Carry out antimoney laundering and identity verification checks

  • Manage our business and professional responsibilities

Sharing personal data

We may share personal data with:

  • HM Revenue & Customs and other regulatory authorities

  • Professional advisers or insurers, where required

  • IT, software and cloud service providers

  • Identity verification and antimoney laundering service providers

We only share personal data where necessary and ensure that appropriate safeguards are in place.

Data storage and security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss or disclosure.

Personal data is stored securely, whether electronically or in paper form. While no system can be guaranteed to be entirely secure, we take appropriate steps to safeguard your information.

Data retention

We retain personal data only for as long as necessary to meet our legal, regulatory and professional obligations.

In most cases, this means that client records and supporting documentation are retained for up to seven years after the end of the relevant accounting period or the end of our engagement, whichever is later, unless a longer retention period is required by law or there is an ongoing enquiry, dispute or claim.

Your data protection rights

You have rights under data protection law, including the right to:

  • Access your personal data

  • Request correction of inaccurate or incomplete data

  • Request erasure of data (where applicable)

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent, where processing is based on consent

Requests can be made by contacting us using the details set out above.

Cookies and website data

Our website may use cookies to collect basic usage data and improve functionality.

You can control cookies through your browser settings. Further information is available in our Cookie preferences, where applicable.

Complaints

If you are unhappy with how we process your personal data, please contact us in the first instance so that we can try to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk
Telephone: 0303 123 1113

Changes to this Privacy Policy

We may update this Privacy Policy from time to time.
The most recent version will always be available on our website.